Money

  Previous   

As part of your role you might be purchasing goods and services for your events and social life for your Hall. There are 3 main ways of spending: Purchase Orders, Credit Cards and Claims!

All the financial processes will go through the Union’s Online system, eActivities. I recommend that you log into eActivities and have a look round to get yourself familiar. 

Purchase Orders

A purchase order is a written document used to request goods and services from a company or person. This is the most preferred way of paying suppliers for items over £200. A purchase order is contract between the two parties and must be paid if the other party receives it.

Purchase orders contain details of what goods and services you want and how much you are expecting to pay for them.

You can find the training manual on how to process Purchase Orders here.

Credit Card Requests

An alternate method of payment is via Union Credit Card. It is a service the Union provides so you do not need to make large claims. So, you don’t have to be out of pocket!

This method is only used where the supplier accepts no other forms of payment. It is used to purchase goods and services online or over the phone, to secure reservations or to make use of any discounts.

You can find the process here.

Claims

The Claims processes is designed so that you will never be out of pocket as a result of volunteering.

Claims: are used for smaller expenditure when you or another member spend your own money and need to be reimbursed by the Union from your Hall’s accounts. Bear in mind you must always check that your Hall has enough funds before making the purchase.

The Union will not reimburse expenditure of less than £5, either for payments to individuals or companies. If you have an item under £5 to claim, save it to claim with your next item.

You can find how you can make a claim and what evidence to make a claim, here.

Now you know how to get money out of your Halls account, get spending and create a thriving Halls community!

  Previous   
Loading, please wait  

Report a problem